Cayuga Lake Watershed Network
Doc. #2007-33
Outreach Committee Telecon
June 7, 2007

Present: Sharon Anderson, Roxy Johnston, Judy Pipher

The entire telecon focused on Lakefest planning. Responses are also included.

1. Electricity
Diane had reported by e-mail that the Park and City could not provide electricity to the pavilion. Second Wind is concerned about the quality of sound with a small battery operated amplifier. Hickeys said that the only thing we could do was to rent a (noisy) generator since a DC/AC converter from automobile had insufficient power for 200W PA system. Diane had heard that a generator solution was inadequate for sound quality earlier.

Sharon said that there was electricity in the washrooms. She is negotiating with the city whether we can use power. Sharon found that the Children’s Garden does not have electricity. Tom Knight can do without power.

In any event there is no 220V, needed for Peter Schuster’s ice cream maker. Judy will call Peter to see if he could make ice-cream at home. Judy would purchase dry ice Friday in Rochester, and provide styrofoam coolers to Peter with dry ice for keeping ice cream cold.

2. Calling Prospective Exhibitors
Judy has agreed to do this. Sharon said that Diane is not likely to object. Sharon also reports that Janet wants to add names. We suggested a few ourselves: namely

• TC Soil and water (they have a surface model – so does CWN, but it would be preferable for someone else to exhibit)
• USGS (they have ground water model – so does Ruth Richardson, but it would be preferable for someone else to exhibit)
• CCE – displays on Weeds Watch Out and Pledge Clean Water
• Cayuga Nature Center
• PRI
• Project WET
• MV Haendel
• Eco-friendly laundry system – Elaine Sweet.

Judy has found e-mail addresses for some names on list without e-mails listed, and sent out 13 invitations by e-mail. Roxy provided contact information for USGS and Cornell County Extension. Judy is is updating our master list.

3. Sustainability Program
Sharon will contact Ethan Rainwater’s boss concerning possible Lakefest Involvement – they are not doing Love Your Lake or any water related activity – Ethan’s internship is up in August

4. Tables and Chairs
Julie did not find any left on sale. Judy checked out (3 ft x 6-8 ft) tables – prices bottomed out at $69. Roxy double-checked with Ricks Rental – cost is $6.50 per table, and $30 charge for pickup and delivery (for total order). Judy suggests we rent tables and chairs since they can be picked up and delivered – considering the fact we may be short-handed this year, that seems appropriate.

5. Banners
Roxy inquired – can put on buildings – county determines rules for its own buildings. Greenstar might be an option.

6. MV Haendel
Roxy will inquire whether it could arrive closer to Cass Park at about 2:30 (working on that currently)

7. Flyer and Website
Diane is working on map. Judy checked – google map doesn’t have any restrictions posted on use – she supplied to Diane. She used google map on the Lakefest announcement online (as a link to the actual google website – that allows folks to find directions etc. as needed). Flyers are not being distributed with membership materials. Instead a brief summary of watershed events which Sharon prepared including PR for Lakefest has been incldued. Judy has now updated the website including a tentative schedule and the google map.

8. History Walk (Vicky Armstrong)
Sharon will inquire whether she could cut back program from 1.5 to 1.25 hr starting at 3:30pm. Judy is concerned that present timing makes this aspect of Lakefest pretty late – will there be interested attendees? Sharon thinks it will appeal to niche attendees.

9. Children’s Garden
Sharon having trouble making actual contact. We are scheduled but we don’t know the detail yet.

10. Boy Scout Helpers
Office will encourage them to volunteer to help at Lakefest

11. Miscellaneous
We need an update from Diane on how many paper plates, napkins, cups, cutlery, plastic table cloths we have left over. Judy can purchase at Outlet Mall Paper store these and will also buy permanent serving utensils.

12. Volunteers List
Judy updated last year’s list and sent to Sharon so that she can ask Board to begin stepping up. Diane provided augmented list folllowing Board meeting. With Diane incapacitated, and Roxy not able to attend this year’s Lakefest, and Niamh no longer on the committee, we are pretty slim on OC volunteers. We need to ascertain whether Judy M and Kari can help. (In Roxy’s stead, Brendan Kearns from the WTP – Water Treatment Plant - will be available all day for pickup, event assistance, and tear down. He will bring the City WTP truck as well).

13. PR
Judy will contact the radio station WHCU, and send out a listserv request for volunteers about 3 weeks before Lakefest. We need to have interviews with appropriate newspapers about 3 weeks ahead also.

14. Wegmans
Roxy will go to the manager of Wegmans and thank him/her for past donations to Lakefest of gift certificates, and ask if this year they could instead donate a large Birthday Cake – sheet cake (10th anniversary of the organizations founding). She will also inquire if they do photo-transfers of designs. Sharon could provide logo if so. She will also ask if they could donate a dozen helium balloons. Board member needs to be tasked to pick both up however.

NEXT TELECON:

Time June 14 12:30 pm - to coordinate with Diane, who was ill today, and Julie, who was occupied during today’s time. Judy M has indicated she cannot attend Thursday the 14th, and Kari cannot generally attend.

Submitted, Judy Pipher