| Doc. # 2009-
Community Relations Committee
Cayuga Lake Watershed Network
February 11, 2009 Minutes
King Ferry Hotel, King Ferry NY
Present: Ronda Fessenden, Karen Philip, Dan Carrion,
John Mawdsley, Melissa Miller, Judy Pieff and Carmel Schmidt.
Project: To organize a new annual fund raising
event
Type of Event: The committee brain stormed multiple
types of events ranging from a beer/wine festival to a formal black
tie event.
Decision:
Casual event with a dinner and auctioning of vendor sponsored items
with a goal of 250 people attending.
Location: Suggestions included – Lake Watch
Inn, Aurora Inn, Wells College lake front, Goose Watch, Meyers Point
Park, Cayuga Lake State Park. More invitees live at the southern
end of the lake, thus the event should be catered to that location
with an optimum view of a lake sunset.
Decision: Lake Watch Inn or Meyers Point Park pavilion.
Dates: The committee would like to conduct the
event any where from mid- summer to early fall on a Saturday evening
from 4 pm to 9 pm. Suggested dates include: July 25, August 29 or
September 12. Date will depend on the availability of the location.
Cost/Person: $40 per person with each attendee
receiving a token(s) valued at $5 to $10 for the purchase of beverages
(alcohol or non-alcohol)
Menu suggestions were a pig roast by Bill Sampson or a clam bake
with vegan food options. The goal will be that CLWN makes a profit
of $5,000 to $7,500 on the dinner.
Decision: Committee members explore catering,
local grocery markets and other food supply vendors options for
fundraising pricing or donations for the event.
Auction Items: Each committee member will list
50 potential vendors for auction item donations with a goal of obtaining
300 items to auction off at an average bid of $50 to raise $15,000.
Decision: Each committee member will provide potential
vendor name and contact information.
Entertainment: The committee discussed music genre
venues for the event and the potential cost/fundraiser pricing versus
the use of an Ipod shuffle type music selection (free).
Decision:
None at this time.
Next Meeting Date: Ronda – will provide
Meeting Minutes respectfully submitted by Carmel Schmidt, scribe.
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