Doc. #2010-
CAYUGA LAKE WATERSHED NETWORK
Board of Directors Meeting
January 12, 2010
Wells College, Aurora NY

Directors present: Dan Hill, John Mawdsley, Brian Boerman, Deb Grantham, Ruth Richardson, Dale Baker, Amy Galford
Excused directors: Keith Tidball,
Also in attendance: Hillary Lambert, Jim Clark

The meeting was called to order at 7:10 pm by J. Mawdsley, Chairperson.

The minutes of the December meeting were approved.

Items from the floor:
Hilary participated in a Finger Lakes Radio show event and used the opportunity to promote lake clean up events and conferences planned for the spring 2010.

Business:

A. 2010 CLWN programming – led by John, discussion all
John presented the CLWN Program 2010 draft spreadsheet with the broad headings of continuing work, fund raising, public education, advocacy, activities and issues and future years for review and discussion. The comments below represent some of the discussion that took place during the review of this list.
1. Sunset on Cayuga expenses were up $1500 from the planned expenses in 2009. The 2010 event should include a search for new locations with a potential bid process and better understanding (contract) of expenses from event provider. The board suggested asking a community group to volunteer time at the event, i.e. wait staff as a way to reduce expenses and then donate to the group a portion of event proceeds.

2. The board discussed an event for the CLWN that would create more exposure and the potential for fund raising. The working title of “ the great race concept” was discussed and suggested that it be targeted as a 2011 programming event.

3. Membership donation mailings are to be done twice in 2010 with half of the members be contacted in each mailing. There was discussion here about the errors in the member list in some cases resulting in members being sent donation requests more than once. Hilary committed to clean up the list and streamline the process for 2010. 2010 membership is up from the 2009 numbers and details of numbers should be available for the next board meeting. Amy suggested moving the second membership mailing to October and the annual appeal letter to December so as to space out the timing of the fund raising events.

4. The alternatives gift fair was discussed as an over commitment of CLWN resources with plans for Network involvement in the 2010 gift fair to include volunteer time versus the staff time spent in 2009. $540 in net proceeds for the Network in 2009 with one week of work estimated in time spent from Hilary.

5. The CLWN continues to support environmentally friendly gas exploration in the Finger Lakes and the Watershed.

6. DNA source testing and source tracking from e. coli bacteria will gain momentum in 2010 through Ruth’s work and potential new funding. This is considered a possible fall 2010 conference topic.

Ruth made the motion to approve the draft list as part of the 2010 programming, motion was seconded by Deb and all present were in favor. Motion passed.

B. Finance Update – Deb
1. The finance committee is seeking to add Hilary as check signer with restriction on signing her paycheck or reimbursements from the CLWN. Also seeking to move the one signature required maximum up to $2000 per check for the convenience of the Network. Deb mentions that she is seeking volunteers for the finance committee.
Deb made the motion to approve the two requests as indicated above, motion seconded by Dale Barker and all present were in favor. Motion passed.
2. The Finance committee would like to find a new accountant as the current accountant is no longer available to the Network.
Deb made the motion to approve the two requests as indicated above, motion seconded by Amy Galford and all present were in favor. Motion passed.

C. Other Business – John
Jim Clark was introduced to the BOD and discussion continued about his interest and qualification in a position with the Board. Jim mentioned he’d be interested in joining the finance committee.
Dale made the motion to formally appoint Jim Clark to the CLWN Board of Directors, motion seconded by Ruth and all present were in favor. Motion passed.
Ruth makes motion to adjourn and Dale seconds, all in favor. Meeting adjourned at 9:01pm.

Next meeting: February 9th, 7 pm at Wells College in Aurora

Brian Boerman – Secretary, Cayuga Lake Watershed Network