Doc. #2009-
CAYUGA LAKE WATERSHED NETWORK
Baord of Directors Meeting
June 9, 2009
Wells College, Aurora NY

Informal notes by Hilary Lambert
Present: John Mawdsley, Hilary Lambert, Jade Cassalia, Rachel Singley, Doug Haith, Ronda Fessenden.

1. Items from the floor:
Web site: Need to go through all the pages and update them and the site itself.
Do this with a combination of intern work and later on a grant.
Meeting minutes: How do we get all the committee meeting minutes, and share them, and get them posted online? Accountability is important.

2. Meeting Minutes from May: None available.

3. Treasurer’s Report: Deb Grantham submitted a summary via email.

4. Fund Raising event in September: Sunset on Cayuga: Board members need to be selling tickets. We need a sign out sheet for tickets as they are handed out to Board members so that we can keep track of sales. We need a list of who is donating what and how much it is worth.
By July we need to have regular updates and announcements on the radio, in newspapers, ‘please save the date,’ etc.
We must get the PayPal functions fixed/updated on the Web site to make it easy to order and pay for tickets online.
Membership drive and newsletter will include information about Sunset event.
Need to develop a thank you letter for donations, and a donation form re: tax deductions for those who request it.
Ronda handed out a sheet for Board members to sign up for various necessary tasks for the fundraiser.

5. Managing contracts: We need a committee for oversight of grant performance by staff and others so that we can keep up to date and on track with grant deadlines etc.

6. Floating Classroom: Rachel Singley gave a great 10 minute presentation about the Floating Classroom.

7. Annual Meeting: Discussion, decisions – will hold Annual Meeting from 6 – 7; August monthly board meeting from 7 – 9 pm on August 11. Refreshments needed. John, Ed, and Doug to work on new Board members to nominate.

8. Board Social: To be held at the Tidballs’ on July 21st.

9. Other business: Hilary discussed her and Rachel’s attendance at River Rally 2009, and introduced those present to the values of becoming an organizational member of River Network. Rachel and Hilary thanked the Board for making it possible for them to attend the Rally.

10. Reports: No Issues meeting this month. Hilary summarized what she and the interns have been doing, and said she would issue a Steward’s Report for June in a few days.
Upcoming program events: Lake Levels at Montezuma NWR.
See next page for Deb Grantham’s Financial Report.

Meeting adjourned at around 8:30 pm.