| Doc. #2008-
CAYUGA LAKE WATERSHED NETWORK
BOARD OF DIRECTORS MEETING
Tuesday, November 11, 2008
Finger Lakes Land Trust, Ithaca NY
Directors present: Ronda Fessenden, Doug Haith,
John Mawdsley, Ruth Richardson, Brian Boerman, Ed Harwood, Deb Grantham,
Keith Tidball, Melissa Fedrizzi
Excused directors: Milene Morfei
Also in attendance: Dan Carrion
The meeting was called to order at 7:07pm by J. Mawdsley,
Chairperson. The minutes of the October meeting were
moved by R. Fessenden and seconded by K. Tidball. The minutes of
the August annual meeting were moved by K. Tidball and seconded
by D.Grantham. The minutes of the August meeting were moved by D.
Grantham and seconded by D.Haith. All present in favor of approval
of minutes with corrections to those in attendance.
Items from the floor:
1. Keith proposes that the CLWN develop a Cayuga Lake Landscape
publication for distribution to the public. The publication is to
be moved forward by the program committee with guidance from Keith
and linking to our earlier publication “Smart Steps for Clean
Water”.
Business:
1. Committee Structure 7:15pm – J. Mawdsley - Reviewed
and discussed proposed changes to the CLWN operating committees
and operating procedures. Changes included the creation of the community
relations and fund development committee and the outreach committee
becomes the program committee. Motion made by K. Tidball to approve
the committee structure as outlined in document 2008 11-1, seconded
by D. Grantham. Discussion included which committee should be responsible
for public relations and press releases. It was agreed that Communtiy
Relations would handle PR and the office press releases. It was
suggested that a schedule be set for press releases on a monthly
basis from the Community Relations committee by Melissa. Identification
of the chair of each committee as the responsible individual for
moving tasks forward. Motion made by K.Tidball to establish that
the chair of each committee to be established from within the Board
of Directors with members to be comprised of interested volunteers
and other members of the CLWN. Motion seconded by M. Miller. Both
motions voted on with none opposed.
2. Replacement of Watershed Steward 7:40pm – E. Harwood
makes motion to approve the position description as presented to
the board. Seconded by D. Grantham. Much productive discussion follows.
Two year appointment language is favorable to the majority of the
board. Compensation and benefits paragraph to be removed from the
position description. Discussed that the position description is
based on full time work and the board will be responsible setting
priorities for the new steward. After more questions and discussion
it is decided that the description needs to be further evaluated
and changes made. Deb volunteers to facilitate the changes suggested
and redistribute position description when consensus is met on language.
The motion is called to vote with none in favor. The motion is not
passed. K.Tidball makes a motion to approve the timing of listing
the position dependant on the development of an agreeable position
description and an initial advertising budget of no more than $300.
This motion is seconded by M.Miller. All Board members present are
in favor and motion passes.
3. Annual Appeal 8:48pm- R.Fessenden – Annual appeal
letters being sent on 11/12/08 to approximately 2200 people with
major Foundatins excluded from the recipients. Volunteers welcome
to join Rhonda stuffing envelopes. D.Grantham makes a motion for
$800 for funding the sending of the annual appeal. Seconded by K.
Tidball and passed by the Board.
4. Other Business 9:10pm - J.Mawdsley –
1. Discussion of proposed board members. Request made from the
board to meet candidates prior to being elected to the board of
directors to the CLWN. Further suggestions include prospective candidates
working in committees to meet board members and experience the CLWN
prior to serving on the board.
2. All Committee and board minutes must be sent to Judy Pipher
as well as the BOD to be added to the website.
Reports:
Finance/Development:
Deb – The CLWN has funds to employ interns and should further
develop the use of interns.
Program:
E.Harwood is planning a half day meeting with Chairs of the Issues,
Programming and Community relations committees to discuss agenda
and plan for 2009 South end of the lake with a full agenda and relevant
topics and one additional publication.
Next meeting: December 9, 2008 7-9 pm @ Goulds
Pumps, Seneca Falls
January 13, 2009 7-9 pm @ CLWN office @Wells College, Aurora
9:33pm – R. Richardson makes motion to adjourn the meeting,
seconded by K. Tidball. All in favor, meeting is adjourned.
Submitted by
Brian Boerman – Secretary, Cayuga Lake Watershed Network
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