Doc. #2008-
CAYUGA LAKE WATERSHED NETWORK
BOARD OF DIRECTORS MEETING
Tuesday, July 8, 2008
Wells College, Aurora, NY

Directors present: Ronda Fessenden, Deb Grantham, Doug Haith, John Mawdsley, Ruth Richardson, Bill Shaw, Eric Regal, Brian Boerman, Keith Tidball

Excused directors:

Also in attendance: Sharon Anderson, Ed Harwood, Rachel, Judy Pipher

The meeting was called to order at 9:08 by J. Mawdsley, Chairperson. The minutes of the June meeting were tabled until changes are made.

Items from the floor: John informed the board that Julie Patterson, Mark Delaney, and Chuck Kroll have resigned from their positions on the Board of Directors effectively immediately. Bill Shaw’s term is expiring this month and he is not seeking reinstatement to the Board. The suggestion is made that a gift be given Julie for years of service to the Watershed Network, agreement is made.

Business:
1. Aurora Move Update: – Sharon and Rachel- The CLWN will be moving its office from Interlaken to Wells college on August 2nd with a back up date of August 3rd. Bill has been seeking a five year agreement with the college for the space and has been unable to get this agreement. Rachel is coordinating the move and has assigned groups and tasks and will continue to do this through e-mail up until the moving date.
2. Mission Statement Finalization – At John’s suggestion this topic is to be tabled until September 2008.
3. By- law changes - John proposed three changes to the by laws brought forward from Decade two discussions.

A. Change the principal office designation away from the address of 8404 Main Street Interlaken to give us flexibility and recognition in our new office at Wells.
B. Identify the Finance and Human Resource Committee as the only standing committee of the CLWN.
C. Change wording of Nominating Committee by laws to read “no more than three directors may serve on the Nominating Committee.

Keith makes motion for approval of changes A & C, in so much as the changes will satisfy corporate law requirements, specific to the principal office address. Motion is seconded by Bill. Motion is unanimously carried, changes will be made to the by laws.

Ruth makes a motion to modify wording in Article V of the by laws to reflect “The board shall conduct business through the following standing committees” in Section 1. and the removal of “Additional” in Section 3. Motion is seconded by Deb and called to vote. 8 votes in favor of the motion and one abstention. Discussion b/w about legal scrutiny for by law change.
4. Nomination for Director Seat – John introduces Ed Harwood and discussion follows about a place for him on the board.
Deb makes motion to add Ed to the board for vacant at – large seat. Motion is seconded by Keith. All votes in favor of Ed.

5. Board role in membership renewals. Sharon discusses and hands out a template for board members to contact membership by phone and thank them for their support. A list of about 6 contacts per board member will follow. Board is supportive of the concept and all are willing to make the calls.
6. Lakefest - Judy Pipher handed out flyers for board members to hang throughout towns in the watershed to advertise the event. Ruth is running the silent auction and coordinating donations. Deb is Ruth’s backup and will coordinate in her absence and administering the door prizes/silent auction at Lakefest.
7. Book Keeping Sharon discusses the functionality of working with Donna Brock of LAP doing the monthly bookkeeping duties of the watershed. Sharon is satisfied with the work and seeks further check writing authority for Donna.

Reports:
Finance/Development:
Bill makes a motion to require for two signatures on check written by the Watershed Network. Motion is seconded by Keith. Discussion about security need, Donna Brock with check writing authority. Motion is carried and Deb will implement change with Tompkins Trust.
Bill makes a motion to define the requirement for donations of gifts to the watershed as discussed and approved by the finance committee. Motion is seconded by Deb. Motion is carried.
Nominating Committee:
The committee is to produce a slate of officers for the upcoming annual meeting.

Next meeting: LAKEFEST, August 23 @ Goosewatch winery

Submitted by
Brian Boerman, Rhonda Fessenden – Board members.