Doc. #2007-16
CAYUGA LAKE WATERSHED NETWORK
ANNUAL RETREAT
Tuesday, March 13, 2007
Deerhead Inn, Seneca Falls, NY

Directors present: Brian Boerman, Doug Haith, Janet Hawkes John Mawdsley, Julie Patterson, Ruth Richardson, Mary Seitz, Keith Tidball and Kevin Zippel
Excused directors: John Dentes, Ted Hullar, and Keith Tidball
Also in attendance: Sharon Anderson, Diane Emmons and Karen Macier

The meeting was called to order by Chair, J. Hawkes, at 5:20 pm.

The January minutes (Doc. #2007-07) were moved for approval by J. Patterson, seconded B. Boerman and passed unanimously.

2007 Budget
Document # 2007-06 Updated. S. Anderson presented the 2007 Budget and went over some of the details. B. Boerman made motion to pass the 2007 Budget as it was presented tonight, J. Patterson seconded and it was unanimously approved.

Plan of Work 2007
Document #2007-13. Plan of work for 2007 organized by flow of work presented. Board meeting. B. Boerman made a motion to approve 2007 Plan of Work, seconded by M. Seitz and passed unanimously.

Other Business
Sciencenter Proposal to NOAA Doc.#2007-15: S. Anderson was invited to serve on an advisory committee for “Here to the Ocean” and to provide a letter of support. Given the short notice, S. Anderson drafted a letter after checking with J. Hawkes.

NYS Federation of Lake Associations has offered the Watershed Network funds to provide oversight on the images for the revised version of Diet for a Small Lake. D. Haith made a motion to agree to additional funding for Diet for a Small Lake.

Great Lakes Aquatic Habitat Network and Fund: S. Anderson requested support to further research and submit a proposal, due at the end of March, for a project in the range of $3,000 or less. D. Haith made a motion that S. Anderson recommend course of action, with the Chair and Treasurer to approve. Seconded by J. Patterson and unanimously approved.

Other: J. Hawkes handed out brochures on 25 by 25 Program. S. Anderson provided booklets on streams. More are available for distribution.

Meeting adjourned at 5:50 p.m. and followed by K. Macier’s presentation on fundraising.

Minutes submitted by Mary Seitz, Secretary

Next Board Meeting: Tues., April 10, Wells College Library, Henry Wells Room

Board Retreat March 13, 2007
Program on Fund Raising
Notes

Goal: Create/broaden our fund raising program

Why are we fundraising?
· Make a case for support
· What is the opportunity?
· ID equipment, program needs wish list.
· Come up with 3 – 4 points that make the case
· What are 2 or so position statements all Board Members can agree upon?

· Put a human face on the organization; Human stories
· How do we include various parts of the network
· Empower people to have their own voice

How to use our 10 year anniversary as an event, PR, fundraising focus?

Set aside 1 to 1 ½ hours at next Board Meeting:
· come prepared with ideas, worksheet to prep.
· Decide what is the work of committees versus the Board
· Look at what staff is doing and their role

Make fund-raising part of every Board Meeting

Recommendations:
· Board and staff have an Annual Planning retreat
· 2 Program meetings every year that focus on Board Development
· Consent agendas (non-controversial items lumped together and handled with one motion and vote)

Track In-Kind

How does the Board agenda change so people leave every meeting having learned something?
3 – 4 ideas WN should start to do this year to raise funds.

How find the time to create a strategic fundraising plan?
Do we have the right committee in place for fundraising?
What are we doing that we could enhance?